GYM BILLING SOFTWARE
Billing Software for managing payments at your Fitness Facility.
Accept Payments with our Gym Billing Software
Gym billing software makes it easy to manage payments at your gym! With RhinoFit’s gym billing system, you can bill your members automatically with our seamless payment integration. Easily collect any one-time payments or recurring membership fees with our built in POS system and payment software! Select how often and when to bill. Whether monthly, weekly, or bi-weekly, RhinoFit gym billing software charges the credit cards or ACH at the interval you choose. You no longer need to manage how much and when, since it’s handled automatically. Schedule a demo and see why we are the best billing software for you gym!
Save Time & Money With Gym Billing Software
Chasing down your members for payments each month can be a time consuming task. It takes up valuable time otherwise spent training clients. Nonetheless, we still hear from gym owners and personal trainers who use another fitness software yet bill their members manually. The only question we have is, why?
It’s easy to use our gym billing software. First, you’ll need a payment processor. Processors bridge the gap between merchants and banks, therefore providing a way for merchants to access the Visa/Mastercard payment network. We offer Gulf Management Systems as our preferred payment provider.
They offer discounted processing rates on credit card processing and ACH payments as well. Consequently, using GMS can save you hundreds or even thousands of dollars in processing fees each year. They have 30 years of experience in the field and have worked with thousands of gyms over the years. Let GMS help you save money too.
It's Easy To Start Billing Automatically With RhinoFit
Create A Membership Or Package
First you'll need to create a membership or package. You'll then sell these to your members when they join your gym. You may create a wide range of memberships to suit the needs of your clients.
Setup A Billing Frequency
When creating a gym membership, you're prompted to enter the billing frequency. Setting the frequency lets the system know how often to create a bill. If monthly was selected as the frequency, the gym software automatically creates a bill each month.
Add The Membership To A Profile
In RhinoFit, each member of your gym has a profile. The profile stores all the information pertaining to that member. When the member is ready to join, they'll purchase a membership which you'll then add to their profile.
ACH is a type of electronic payment that can be processed as a credit transfer or direct debit. ACH payments are sometimes referred to as eChecks, direct debit, or bank drafts.
ACH or the Automated Clearing House is the primary network used for processing electronic transactions between participating financial institutions. This network is run by the National Automated Clearing House. NACHA is an independent organization that is made up of a large group of banks and payment processing companies.
- ACH Payments are Cost-Effective
ACH transactions are often more affordable than credit card transactions. Funds are transferred directly from one account to another. This results in lower processing fees and gyms can reduce their payment processing costs.
- Increase your Efficiency with ACH Payments
Since ACH payments are electronic, they are faster and more convenient than traditional paper checks. This makes the payment process simpler and reduces the time it takes to cash a check or go to the bank. ACH transactions can also be put on autopilot at your gym! After you collect an authorization form, payments can be made as many times as needed.
- Enhance your Payment Security
ACH transactions are one of the safest methods for accepting payments at your fitness facility. ACH payments are subject to strict procedures and encryption protocols, which makes them highly secure.
- Flexible Payment Options
Gyms can use ACH transactions for various types of payments, including recurring, one-time, billing, and payroll. Unlike wire transfers, ACH debit gives you full control over the exact transfer date, frequency, and amount.
- Higher Collection Rates
By accepting ACH payments, you can increase your collection rates by as much as 10-15% at your gym. No need to worry about funds not being available due to credit limits or expiring cards.
What is subscription billing? Subscription billing is a type of recurring payment option in which members at your gym are charged a certain amount at regular intervals for a product or service. Most of the time, this form of recurring billing is used for membership-based products or services. Members are often billed at the beginning of each billing cycle, and the charge happens at regular intervals until they cancel their gym membership.
Put your payments on autopilot with our recurring billing solutions for gyms! This way you can save time chasing down payments and focus on growing your fitness business. With recurring billing from Gulf Management Systems, you can accept recurring bi-weekly, monthly, or yearly subscription payments from your customers.
Reading a merchant statement can be challenging for both new business start-ups and savvy gym owners! Before you analyze your merchant statement, you will need to understand some of the basic payment terminology.
- Interchange Rate: The interchange rate is the cost of doing business with Visa, Mastercard, Discover, and Amex. All the card issuers set a unique rate for each type of transaction processed. (See Visa Interchange Rates as an example)
- Discount/Interchange Plus Fee: This credit card fee is a mark-up from your payment processor. On most merchant statements it’s labeled as a discount rate, processing fee, or Interchange Plus Fee.
- Authorization/Transaction Fees: The cost set by the merchant service provider or card issuer to process each unique transaction.
- CP Transaction – A CP (card present) transaction is accepted in person via a credit card terminal or mobile device.
- CNP Transaction –A CNP (card not present) transaction is processed online through a virtual terminal, payment gateway, or software platform.
- PCI fees – PCI (Payment Card Industry) compliance fees can be billed monthly or yearly. There are also penalty fees that could be billed if you don’t stay compliant and meet the required industry standards for protecting your consumer’s credit card data.
Payment processing rates can be complex. Our goal is to help simplify that process so you can better forecast your monthly processing fees. There are multiple factors that go into determining your credit card rates; including how you accept credit cards at your business, the card type used, and your merchant pricing model.
There are three basic ways to accept credit card transactions at your business. A business can accept credit cards online, in-person, or by phone. Each transaction type has a direct impact on your credit card processing rates and security requirements.
- In-Person or Card Present Transactions:
Typically, we find that accepting payments at your business (in-person) substantially lowers the risk of having fraudulent transactions. These credit card transactions include swiped, chip & pin, and contactless payments. With those transactions, your business will receive lower interchange rates.
- Online or Card Not Present Transactions:
Since keyed-in or online transactions are more difficult to verify, the interchange rates are much higher. This is because online retailers and services providers have a higher risk of chargeback fraud.
Other transaction variables may affect the credit card rate or interchange cost of a transaction. The types of products and services sold are also factors since some industries are deemed higher risk. Businesses that offer online gaming, CBD products, or nutraceuticals will be given higher processing rates compared to other retail or service providers.
Additionally, who you sell your products or services to can also play a role. A transaction can occur between a business and a consumer or from one business to another. Businesses that sell their services to other businesses could be eligible to receive lower rates and interchange discounts because the risk of chargebacks is much lower.
