GYM PAYMENT SOFTWARE
Billing software that collects payments at your fitness facility, so you don’t have to.
GYM PAYMENT SOFTWARE
Billing software that collects payments at your fitness facility, so you don’t have to.
Gym payment software makes managing payments at your gym simple. With RhinoFit’s gym billing system, you bill your members automatically through our seamless payment integration. Collect one-time payments or recurring membership fees with the built-in POS system and payment software.
You pick how often and when to bill. Monthly, weekly, or bi-weekly – RhinoFit gym payment software charges the credit cards or ACH at the interval you choose. No more tracking how much and when. It’s handled for you, automatically.
Save Time & Money With Gym Payment Software
Chasing members for payments each month eats up time you could spend training a client or bringing in new business. Plenty of owners lose hours every week to manual collections – imagine getting that time back through automation. Yet every day we still hear from gym owners and personal trainers who bill their members by hand – some even use fitness software that simply is not integrated. We don’t get it – why do that to yourself?
Saving time and dropping the stress of manual collections is easy with our gym payment software. You’ll need a payment processor – the bridge between merchants and banks that gives you access to the Visa/Mastercard payment network. Our preferred payment provider is Gulf Management Systems (GMS).
GMS has been in business for over 30 years and offers discounted rates on credit card processing and ACH payments. Using GMS can save you hundreds or even thousands of dollars in processing fees each year. With decades of experience across thousands of gyms, GMS helps you save money too.
Start Billing and Collecting Payments Automatically With RhinoFit
Create A Membership Or Package
First, you'll need to create a membership or package. You'll then sell these to your members when they join your gym. You may create a wide range of memberships to suit the needs of your clients.
Setup A Billing Frequency
When creating a gym membership, you're prompted to enter the billing frequency. Setting the frequency lets the system know how often to create a bill. If monthly was selected as the frequency, the gym software automatically creates a bill each month.
Add The Membership To A Profile
In RhinoFit, each member of your gym has a profile. The profile stores all the information pertaining to that member. When the member is ready to join, they'll purchase a membership which you'll then add to their profile.
Automatic Billing Questions
ACH is a type of electronic payment that can be processed as a credit transfer or direct debit. ACH payments are sometimes referred to as eChecks, direct debit, or bank drafts.
ACH or the Automated Clearing House is the primary network used for processing electronic transactions between participating financial institutions. This network is run by the National Automated Clearing House. NACHA is an independent organization that is made up of a large group of banks and payment processing companies.
- ACH Payments are Cost-Effective
ACH transactions are often more affordable than credit card transactions. Funds are transferred directly from one account to another. This results in lower processing fees and gyms can reduce their payment processing costs.
- Increase your Efficiency with ACH Payments
Since ACH payments are electronic, they are faster and more convenient than traditional paper checks. This makes the payment process simpler and reduces the time it takes to cash a check or go to the bank. ACH transactions can also be put on autopilot at your gym! After you collect an authorization form, payments can be made as many times as needed.
- Enhance your Payment Security
ACH transactions are one of the safest methods for accepting payments at your fitness facility. ACH payments are subject to strict procedures and encryption protocols, which makes them highly secure.
- Flexible Payment Options
Gyms can use ACH transactions for various types of payments, including recurring, one-time, billing, and payroll. Unlike wire transfers, ACH debit gives you full control over the exact transfer date, frequency, and amount.
- Higher Collection Rates
By accepting ACH payments, you can increase your collection rates by as much as 10-15% at your gym. No need to worry about funds not being available due to credit limits or expiring cards.
Subscription billing is a type of recurring payment option in which members at your gym are charged a certain amount at regular intervals for a product or service. Most of the time, this form of recurring billing is used for membership-based products or services. Members are often billed at the beginning of each billing cycle, and the charge happens at regular intervals until they cancel their gym membership.
Put your payments on autopilot with our recurring billing solutions for gyms! This way you can save time chasing down payments and focus on growing your fitness business. With recurring billing from Gulf Management Systems, you can accept recurring bi-weekly, monthly, or yearly subscription payments from your customers.
Reading a merchant statement can be challenging for both new business start-ups and savvy gym owners! Before you analyze your merchant statement, you will need to understand some of the basic payment terminology.
- Interchange Rate: The interchange rate is the cost of doing business with Visa, Mastercard, Discover, and Amex. All the card issuers set a unique rate for each type of transaction processed. (See Visa Interchange Rates as an example)
- Discount/Interchange Plus Fee: This credit card fee is a mark-up from your payment processor. On most merchant statements it’s labeled as a discount rate, processing fee, or Interchange Plus Fee.
- Authorization/Transaction Fees: The cost set by the merchant service provider or card issuer to process each unique transaction.
- CP Transaction – A CP (card present) transaction is accepted in person via a credit card terminal or mobile device.
- CNP Transaction –A CNP (card not present) transaction is processed online through a virtual terminal, payment gateway, or software platform.
- PCI fees – PCI (Payment Card Industry) compliance fees can be billed monthly or yearly. There are also penalty fees that could be billed if you don’t stay compliant and meet the required industry standards for protecting your consumer’s credit card data.
Payment processing rates can be complex. Our goal is to help simplify that process so you can better forecast your monthly processing fees. There are multiple factors that go into determining your credit card rates; including how you accept credit cards at your business, the card type used, and your merchant pricing model.
There are three basic ways to accept credit card transactions at your business. A business can accept credit cards online, in-person, or by phone. Each transaction type has a direct impact on your credit card processing rates and security requirements.
- In-Person or Card Present Transactions:
Typically, we find that accepting payments at your business (in-person) substantially lowers the risk of having fraudulent transactions. These credit card transactions include swiped, chip & pin, and contactless payments. With those transactions, your business will receive lower interchange rates.
- Online or Card Not Present Transactions:
Since keyed-in or online transactions are more difficult to verify, the interchange rates are much higher. This is because online retailers and service providers have a higher risk of chargeback fraud.
Other transaction variables may affect the credit card rate or interchange cost of a transaction. The types of products and services sold are also factors since some industries are deemed higher risk. Businesses that offer online gaming, CBD products, or nutraceuticals will be given higher processing rates compared to other retail or service providers.
Additionally, who you sell your products or services to can also play a role. A transaction can occur between a business and a consumer or from one business to another. Businesses that sell their services to other businesses could be eligible to receive lower rates and interchange discounts because the risk of chargebacks is much lower.
Our Gym Management Software Runs On Any Device
Our gym management software runs on computers, mobile phones, and tablets, so you can run your business from anywhere. Your members can schedule and pay online too.
